Grinev Alex

Oversaw comprehensive internal operational processes across finance, legal, administration, and IT, optimizing workflows for a US fintech platform.

Directed full financial control, including budget planning, cash flow management, and payment execution, ensuring robust fiscal health and transparency.

Managed critical interactions with banks, payment systems, and financial consultants, enhancing financial flow reliability and external relationships.

Prepared detailed financial reports for founders and investors, and structured data for investment rounds, successfully supporting due diligence and fundraising efforts.

Provided extensive legal support, managing contracts, NDAs, and maintaining a robust internal contract database, ensuring compliance and mitigating risks.

Implemented and supported internal tools like CRM and task managers, and automated routine processes, significantly improving operational efficiency and documentation.

Managed all financial operations, including budgeting, cash flow, and reporting, ensuring timely and accurate control of Amazon sales performance.

Handled payments, reconciliations, and banking relations, significantly improving financial flow transparency and reliability.

Ensured stringent tax compliance and coordinated successful audits, effectively reducing risks of penalties and reporting errors.

Supervised ERP systems and Amazon Seller Central integrations, streamlining financial and operational processes to boost efficiency.

Directed key HR processes, including payroll, hiring, onboarding, and evaluations, fostering team stability and supporting growth initiatives.

Implemented internal controls and process improvements, reducing operational risks and costs across the organization.

Delivered critical financial analysis and insights, directly supporting management in strategic planning and business scaling decisions.

Managed operational activities, ensuring stable and efficient execution of daily workflows across diverse teams and functions.

Simplified and optimized business processes, developing and maintaining clear operational standards that improved efficiency and consistency.

Monitored key performance indicators (KPIs) and overall operational performance, tracking progress and identifying critical areas for improvement.

Planned, allocated, and adjusted resources, including staffing and budgets, to optimize operational capacity and project timelines.

Coordinated operational work with team leads and cross-functional departments, aligning priorities and enhancing execution efficiency.

Controlled task timelines and quality standards, proactively identifying and resolving risks, bottlenecks, and operational issues.

Improved internal processes through the implementation of automation and digital tools, fostering smoother collaboration and efficiency.

Managed and tracked team tasks, including meeting recordings and action items, ensuring timely execution and accountability.

Conducted in-depth research for partner contacts and facilitated international meetings and calls, supporting business development efforts.

Performed ad-hoc research and gathered critical business information, providing valuable intelligence for strategic decision-making.

Supported market research and competitor analysis, contributing to informed business strategies and competitive positioning.

Coordinated the hiring and payment of service providers across multiple countries, streamlining international vendor management.

Prepared essential Excel documents, including budgets, lists, and market research summaries, to support financial and strategic reporting.

Managed and prioritized schedules and calendars for three executives, significantly improving their time allocation and productivity.

Organized and coordinated logistics for internal and external meetings, calls, and events, ensuring seamless execution.

Collected, researched, and structured vital information for projects and decision-making, providing essential support to management.

Prepared and maintained comprehensive spreadsheets, reports, and presentations to effectively support management briefings.

Monitored departmental workflows and task completion, ensuring project milestones were met on behalf of executives.

Directed daily operations of the salon, coordinating all team activities to ensure smooth and efficient service delivery.

Developed, monitored, and continuously improved internal operational procedures, enhancing overall efficiency and service quality.

Organized inventory management and procurement of consumables, optimizing stock levels and reducing waste.

Recruited, onboarded, and trained new staff, building a competent team and fostering a high-performance culture.

Ensured strict compliance with technical, sanitary, and fire safety standards, maintaining a safe and professional environment for clients and staff.

Enhanced customer service quality by generating and implementing new ideas, resulting in improved client satisfaction and loyalty.

Maintained efficient document flow and administrative records, ensuring accurate and accessible information management.

Managed executive calendars and scheduling, optimizing time management and meeting coordination.

Provided comprehensive travel and visa support, facilitating seamless business trips for executives.

Facilitated networking opportunities and maintained professional contacts, supporting business relationship development.

Assisted with diverse personal matters for executives and their families, demonstrating reliability and comprehensive support.

Provided comprehensive administrative and organizational support to the CEO, enhancing executive productivity and operational flow.

Managed the executive calendar, scheduling meetings, appointments, and business trips with meticulous attention to detail.

Prepared agendas, presentations, reports, and briefing materials, ensuring the CEO was fully prepared for all engagements.

Coordinated internal and external communications on behalf of the General Director, maintaining professional relationships and information flow.

Organized and documented meetings, including taking minutes and tracking action items, ensuring accountability and follow-through on key decisions.

Handled confidential information with the highest level of discretion and professionalism, safeguarding sensitive corporate data.