GLODY MPOYI

Led initiatives to educate various departments on best practices for managing digital data and documents, significantly enhancing organizational data governance and compliance.

Collaborated on developing and implementing tools and processes to improve data organization, structuring, and identification, streamlining information retrieval across departments.

Managed the end-to-end transfer of records, guiding departments, preparing transfer slips, and processing both paper and electronic funds efficiently.

Executed comprehensive archival processing for paper and digital archives, including analysis, classification, drafting standardized research instruments (ISAD(G), SEDA 2.1), and integrating into an Electronic Archiving System (SAE).

Organized and managed critical data within the organization's SharePoint (Microsoft-365) server, significantly improving accessibility and usability for multiple teams.

Streamlined data governance by providing strategic insights to leadership, clarifying historical context and informing future actions in a dynamic institutional environment.

Enhanced information flow and decision-making processes through effective data structuring and accessibility improvements, contributing to better team collaboration.

Systematically collected and managed archives from the regional authority and associated organizations, ensuring comprehensive record acquisition and compliance with regulations.

Classified and inventoried definitive and intermediate archives, optimizing retrieval and storage efficiency for key institutional records.

Provided expert guidance to departments on organizing and managing current and intermediate archives, improving operational efficiency and adherence to legal standards.

Managed digital documents through their full lifecycle (transfer, classification, elimination, communication), contributing to the enhancement and understanding of regional historical funds.

Processed and managed pictorial and audiovisual collections, including cataloging, sorting, and digitizing documents and slides within the bureaucratic server.

Managed the reception and preparation of diverse paper documents for digitization, including initial formatting, optimizing workflow efficiency by an estimated 15%.

Ensured 100% document integrity prior to digitization and defined specific modalities, achieving full compliance with project specifications.

Configured digitization equipment and meticulously recorded all digitized documents, ensuring end-to-end traceability and quality control for over 1,000 documents.

Performed rigorous quality control on both original and digitized documents, identifying and correcting errors to maintain accuracy and integrity across all digital assets.

Developed and implemented a keyword-based photo indexing system and categorized the photothèque's hierarchical structure, significantly improving searchability and access for users.

Organized the photo archiving system through classification and indexing, ensuring efficient storage and retrieval of over 5,000 digital assets.

Enhanced integration and interoperability between the university's photothèque and general archives, streamlining cross-referencing and access for researchers and staff.