Kulani Chauke

Archivist | Records Management Specialist

Tembisa, ZA.

About

Detail-oriented Archivist and Records Management professional with a BA in Archives & Records Management (UNISA, 2024), experienced in optimizing registry operations, document control, and electronic file management. Proven ability to streamline complex filing systems and enhance public access to historical collections through digitization and community outreach. Adept in leveraging archival software (AtoM, Preservica) and complying with Public Service legislative frameworks, including The National Archives and Records Service of South Africa Act, to drive efficiency and ensure data integrity.

Work

University of Pretoria

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Messenger

Tshwane, Gauteng, South Africa

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Summary

Managed comprehensive mail and document services for a large academic institution, ensuring efficient handling of critical information and supporting operational compliance.

Highlights

Digitized over 50 records monthly, reducing physical storage needs by 20% and improving accessibility for institutional records.

Maintained 100% accuracy in tracking over 200 sensitive documents quarterly, ensuring full compliance with institutional data policies.

Trained 10+ staff members on mail franking and digital record-keeping protocols, reducing processing errors by 25% and enhancing team proficiency.

Streamlined mail processing workflows through systematic tracking, enhancing overall efficiency by 30% and improving operational turnaround times.

Wallenius Wilhelmsen SA

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General Driver

Tshwane, Gauteng, South Africa

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Summary

Managed logistical operations and vehicle movements for a global shipping company, ensuring adherence to strict safety, quality, and inventory standards.

Highlights

Managed logistics for over 5,000 vehicles monthly, ensuring strict adherence to safety and preservation standards while optimizing inventory systems.

Audited inventory systems, reducing document misplacement by 15% and improving data accuracy for operational records.

Organized and packaged critical files for distribution, enhancing inventory tracking accuracy by 25% and supporting efficient record-keeping.

Contributed to data capture and audit preparations, ensuring compliance with organizational standards for record integrity and accessibility.

Education

University of South Africa (UNISA)

Tshwane, Gauteng, South Africa
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Bachelor of Art Archives & Records Management And Information Science Grade:

University of South Africa (UNISA)

Tshwane, Gauteng, South Africa
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Higher Certificate Archives & Records Management Grade:

Nkwangulatilo Education Centre

Giyani, Limpopo, South Africa
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Senior Certificate (Grade 12) General Studies Grade:

Certificates

Short Course in Supervisory Management

University of Pretoria

Short Course in Client Centricity

University of Pretoria

Skills

Records Management & Archiving

Registry Operations & Counter Services, Records Management & Filing Systems, Document Classification & Archiving, Electronic Scanning & File Distribution, Digital Archiving (AtoM, Preservica), Records Lifecycle Management, Metadata Standards (Dublin Core, ISO 15489), Digitization Projects, Cataloging & Indexing (500+ documents), Reference Services.

Compliance & Data Management

Legislative Compliance (Public Service), Compliance & Auditing, Data Capture & MS Office (Word, Excel).

Project & Stakeholder Management

Stakeholder Collaboration, Community Outreach, Project Coordination, Communication & Interpersonal Skills.

References

Professional References

Available upon request